Meeting Space Request
World of Asphalt has a limited number of meeting rooms for exhibitors' meetings, offices, storage, hospitality or entertainment needs. Submit your request for meeting space using the form linked below.
World of Asphalt - Meeting/Function Space Fees
Requests received through January 25, 2025
Request Received after January 25, 2025
$615 half-day (4 hours or less)
$765 half-day (4 hours or less)
$925 full day (over 4 hours)
$1075 full day (over 4 hours)
Meeting Space Information
Learn more about the pricing and the cancelation/refund policy.
- Fees are per room per day.
- Meeting Space is assigned on a first-come first-serve basis, based on inventory at time of request. If space is not available at time of request, a waiting list will be available.
- Rental times requests should be inclusive of set-up and tear-down.
- Fees do not include any applicable room reset fees or other set charges.
- Fees are inclusive of standard tables and chairs.
- Rooms cannot be sublet and are available to current exhibitors only.
- Other than company signage, absolutely no displays are permitted outside of meeting rooms. This includes directional signage throughout the convention center.
- All requests before February 16, 2025, will incur a 25% processing fee.
- All requests between February 17 and March 8, 2025, will incur a 50% processing fee.
- No refunds will be issued for cancellations after March 8 or for no-shows.